When goods or services need to be ordered from a supplier, a purchase order is created. A purchase order can be created as new, or another purchase order can be converted into a new purchase order. Once completed, if goods need to be refunded, a return is created.
A Purchase Order is different to a Bill.
- Purchase Orders allow more details to be entered, eg. the supplier's address and supplementary comments
- A Purchase Order is closed when all it's products are 'received' in the Goods Receiving section
- Payments for Purchase Orders are recorded in the Supplier Accounts section
Purchase Order- Job - the job the goods are for.
Order- Description - a brief description of the order.
- Discount (%) - a discount which applies to the whole purchase order.
- Tax - the default tax rate. It can be overriden for each component.
- Currency - applies to the whole purchase order.
Timeline- Entered - the date the job was entered.
- Ordered - the date the goods were ordered.
- Goods Required - the date the goods are required.
- Received - the date the goods were received.
- Supplier Invoiced Date - the date the purchase order was invoiced by the supplier.
Staff- Entered By - the person who entered the purchase order.
- Ordered For - the person who the goods are for.
Last modified: 7/12/2009
More Information
AddressesEach purchase order has a delivery address where the purchase order is sent.
CommentsYou can make comments about a purchase order , either for internal purposes or to appear on the purchase order (if the templates have been designed to include comments).
Production DetailsThe Production Details are all the sections and components that make up the purchase order - the actual goods or services which are to be bought.